Everything recruitment agencies need to scale

Eight integrated modules, designed around how agency recruiters actually work. Not how HR departments do.

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Candidate Management

Track candidates through every stage of your recruitment pipeline with visual kanban boards and detailed profiles.

  • Visual pipeline stages with drag-and-drop
  • Complete candidate profiles with skills and experience
  • Resume parsing with AI
  • Automatic duplicate candidate detection
  • Bulk actions for efficient workflows

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Custom Pipelines

Every client mandate is different. Define your own pipeline stages per organisation, mark which stages represent closures, rejections, or offers, and track full stage history with turnaround times.

  • Fully customisable stages per organisation
  • Stage flags: closure, offer, rejection, withdrawal
  • Complete stage transition history
  • Turnaround time tracked from first stage
  • Default pipeline with per-job overrides

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Spreadsheet-Style Data Entry

Add and manage candidate applications in a familiar spreadsheet interface with inline editing, drag-and-drop columns, and resume parsing.

  • Inline cell editing, click any field to update
  • Drag-and-drop column reordering
  • Resume drop to auto-fill candidate data
  • Bulk actions across selected rows
  • 55+ configurable columns across 7 categories
  • Export to Excel and PDF
  • Custom fields per job pipeline

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Communication Hub

Centralize all candidate communications in one place with email integration and unified conversation threads.

  • Gmail & Outlook integration
  • Unified conversation timeline
  • Email templates and automation
  • Auto-logged interactions
  • Searchable communication history

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Interview Scheduling

Streamline interview coordination with calendar sync and automated reminders for all stakeholders.

  • Google Calendar integration
  • Automated scheduling links
  • Interview feedback collection
  • Reminder notifications
  • Calendar sync across team

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Analytics & Reporting

Gain insights into your recruitment performance with comprehensive dashboards and custom reports.

  • Time-to-hire tracking
  • Pipeline health metrics
  • Team performance analytics
  • Sourcing channel analysis
  • Custom report builder
AI Stack RankingSenior React Dev

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AI Stack Ranking

Run a ranked shortlist against any job in seconds. The engine scores every candidate across four dimensions simultaneously and explains why each one ranked where they did.

  • Skills match: must-have and nice-to-have with proficiency weighting (45%)
  • Experience fit: years relative to the role range (25%)
  • Availability: notice period, offer in hand, actively looking (15%)
  • Location: current city, preferred locations, relocation willingness (15%)
  • AI skill expansion: "iOS Dev" becomes Swift, UIKit, Xcode automatically
  • Per-candidate reasoning included with every score

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Role-Based Access

Control team access with a 6-tier permission hierarchy designed for how recruitment agencies actually operate, from external freelancers to company admins.

  • 6 tiers: Super Admin, Company Admin, Manager, Recruiter, Freelancer, Candidate
  • Freelancer role for external contractors with scoped data access
  • Job and client-specific allocation per recruiter
  • Audit logs track every action across the organisation
  • Subscription-gated access: deactivate without deleting data

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Client Management

Manage client relationships, job requirements, and submissions from a unified dashboard.

  • Client organization profiles
  • Contact management
  • Job requisition tracking
  • Professional candidate submissions
  • Client portal (coming soon)
estana.in/careers/abc-consultants

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Public Job Portal

Every organisation gets a public-facing job portal at /careers/{your-slug}. Share it directly with candidates, or embed it on your agency website with a single script tag.

  • Public job listing page at your own URL slug
  • Candidates apply directly, no account needed
  • Resume upload included in the application form
  • Embeddable widget for your agency website
  • Per-job portal toggle: publish only what you want public
  • Rate-limited public endpoints to prevent spam

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Integrations

Connect estana with your existing tools including email providers, calendars, and more.

  • Gmail integration
  • Outlook/Office 365 support
  • Google Calendar sync
  • API access for custom integrations
  • Webhook support

Built for real recruitment workflows

From candidate sourcing to client handoffs, estana supports every stage of your recruitment process.

Candidate Sourcing

  1. 1

    Create job with AI-generated JD

  2. 2

    Source candidates from multiple channels

  3. 3

    Parse resumes automatically

  4. 4

    Add to pipeline with one click

Pipeline Management

1

Applied

New candidates in the pipeline

2

Screening

Initial phone screens and assessments

3

Interview

Client and team interviews

4

Offer

Negotiation and offer stage

5

Hired

Successfully placed candidates

Client Collaboration

  1. 1

    Create client mandate with requirements

  2. 2

    Build curated candidate shortlists

  3. 3

    Submit professionally to clients

  4. 4

    Track client feedback centrally

  5. 5

    Coordinate interviews seamlessly

  6. 6

    Close placements faster

Why estana

Built for agencies that run on client mandates, not departments that manage headcount.

Client-centric workflows, not candidate databases
Multi-mandate visibility across the whole team
Professional submissions directly to clients
Analytics built around placements and revenue
Role-based access designed for agency hierarchy
Onboarding in a day, not a quarter

See estana running on a live account.

Onboarding takes one day.