Where recruiters live, not visit.
estana keeps recruiters focused on the decisions that matter. Who to speak to. Who to send. And why.
estana is software built for SME recruitment agencies.
It connects the tools you already use into a single working surface, so context and momentum aren't lost throughout the day.
When nothing is wrong individually,
but everything is broken collectively.
Even the best recruiters lose sight of what matters when context doesn't carry forward.
Fragmented workflow
A mandate came on a call, JDs on email, sourcing on portals, candidates on WhatsApp and tracking in spreadsheets.
Scattered notes
Thoughts get captured wherever it's fastest at the moment: sticky notes, Slack messages, personal docs.
Inevitable trade-offs
You're constantly weighing "best person to send" versus "first person available to send".
Lagging feedback
Client feedback is often delayed and out of sequence, making it hard to adjust sourcing in real time.
Before you realise, you're behind quota and making decisions under pressure.
This is when most agencies start trading quality for speed.
The problem isn't your effort or experience. It's your system of work,
and it gets in the way of good judgment.
What estana changes
estana revolves around the single biggest value creation activity in recruiting: deciding who the hiring manager meets in round one.
Everything else exists to support that decision.
Client shorthand turns into clear, usable JDs
Turn a few bullets into a clean JD that highlights what will actually be evaluated.
Roles are understandable in plain terms, not just keywords
Get to what the role really needs, without decoding jargon or buzzwords.
Screening criteria get sharper
Know exactly what to probe with the client or hiring manager.
Candidates worth your time rise to the top
See who is worth a conversation and understand why before you call.
Notes, conversations, and feedback stay connected
All candidate touchpoints come together so you see the full picture.
Keeps you closer to human interactions
Heavy lifting handled, judgment stays with the recruiter.
Yes, it's an ATS. But that's not the point.
estana handles the operational side of recruiting so the work keeps moving once the right decisions are made.
Candidate tracking across stages
See every candidate's journey at a glance. Know exactly where they stand and what's next.
Applied
Screening
Interview
Offer
- Visual pipeline stages
- Drag-and-drop movement
- Status updates in real-time
Candidate tracking across stages
See every candidate's journey at a glance. Know exactly where they stand and what's next.
- Visual pipeline stages
- Drag-and-drop movement
- Status updates in real-time
Applied
Screening
Interview
Offer
Grow revenue non-linearly
Most agencies grow by adding more recruiters. It works, but it's linear, expensive, and eventually hits a ceiling.
estana is built to break that pattern.
Not by pushing recruiters to the edge.
Not by replacing them with AI.
But by increasing the value each recruiter delivers.
Higher
revenue per recruiter
Better round-one decisions lead to higher success rates, fewer retries, and more value per mandate.
Predictable
delivery as your grow
Judgment and expertise don't stay trapped with a few senior recruiters. They become part of how the team works.
Scalable
without delivery panic
You can take on more work without worrying about immediate bandwidth breakdowns.
Competitive
positioning, not discounts
Stronger shortlists and clearer decisions reinforce your positioning as a specialist, not a commodity vendor.
What changed at datavruti and TalentProz
Two agencies. Three months. Here's what shifted.
"I don't need more recruiters. I need more output per recruiter. estana is helping us do exactly that. In just 3 months, our 10-member team moved from spreadsheet chaos to a single system of work - with clear visibility on performance, bottlenecks, and where to push for more closures, without adding overhead."
Vikram Parekh
Co-founder, datavruti
"We evaluated several ATS options, but estana was the only one built for how agencies actually work. The focus on round-one decisions and client-specific pipelines is exactly what we needed. Onboarding took a day, and we saw results within the first month."
Sankalp Agrawal
Co-founder, TalentProz
Agencies can now grow without burning out their best recruiters or diluting what makes them good.
FAQ
Frequently asked questions
estana is AI-native software built for small and mid-sized recruitment agencies. It connects candidate tracking, client pipelines, team coordination, and communication into one working surface, with AI built into every layer to help recruiters focus on the decisions that lead to placements.
estana is built specifically for SME recruitment agencies that run on client mandates. It is designed for agency teams, not in-house HR departments or large enterprises.
estana brings pipelines, candidates, client mandates, communication, scheduling, and analytics into a single AI-native system. AI handles sourcing, screening, stack ranking, and JD generation while recruiters manage decisions. Context carries forward across every interaction.
AI is not an add-on in estana. It is built into the core of how the product works: from generating job descriptions, to stack-ranking candidates across multiple dimensions, to surfacing what needs attention. Recruiters decide, AI operates.
Onboarding takes one day. Your team can be fully operational on estana within 24 hours.